Managed inventory of office supplies and coordinated the troubleshooting of various departmental equipment. Maintained accurate records of purchase orders sent and received by office. The duties of the School Secretary may differ from school to school. Manage the school's front office; Maintain school files including student enrollment and registration, daily attendance records. Plan and coordinate meetings and events for administrators , faculty, and staff members, General secretarial and clerical support using Microsoft Office programs including contracts for faculty/adjunct members and budget allotments for five departments/divisions. She has written for eHow.com, Library Journal, The Searcher, Bureau of Education and Research, and corporate clients. Make arrangements for substitutes and substitute teachers days worked prior to submitting to payroll. School Secretary Resume Samples and examples of curated bullet points for your resume to help you get an interview. Worked closely with school counselors and principal. Perform all fiscal duties including payroll, purchasing, accounts payable and receivable for local public elementary school. Generated school forms using word processing and spreadsheet software. Tracked daily student and staff attendance and monitored tardies, dismissal and absence changes. Maintained and audited all employee files; managed records of education for 50+ staff members. Maintain the front office organized, schedule equipment maintenance and other services as needed. Good time management 3. Developed and maintained international student services database in excel. Make sure all students personal and confidential information is updated within a computerized system. Assist parents, students and staff when necessary Assist in enrollment, student records, lunch program, field trips etc. Staff Absence forms and scheduling substitute teachers. Prepare bank deposits and complete district required forms as needed. Provided administrative support including phone coverage, managing calendars, scheduling meetings and taken meeting minutes and distribute via email. Provide secretarial clerical support, working in school administration and organization. Prepare and maintain personnel files and student files. Make bank deposits for the school and keep track of tuition payments, and order school supplies. Account Payable/Accounts Receivable Maintain all student data including but not limited to discipline, grades and permanent records folders. Managed and maintained executives schedules prepared invoices reports memos letters financial statements and other documents using computer. Expect behavioral interview questions that evaluate the 5 key competencies required for success as a school secretary including: Organizational Skills. Collect times cards while recording daily staff attendance and arrange substitute employees. Provide clerical support for school Principal using Microsoft Office to draft memos and correspondence. Prepared payroll and monitored leave documents. Maintained confidentiality while working with student records. Created PowerPoint presentations used for our School Improvement Team Coordinate travel arrangements for trips/excursions, educational, workshops for the Principal, teachers and students. the ability to work on your own. Printed and processed report cards and progress reports for up to 400-1600 students. 1. To become a school secretary you must have a high school diploma. Processed payroll and payroll taxes including 941's and w-2's and many other tasks involved in running a public school. The school secretary is the person you’ll call about such things as registration, bus schedules, school lunches, after-school … Doesn't quibble over the small stuff. Handled school activities, Students allowances, communications, Teachers mail, travel arrangements for students, accredidation for school. Lead, oversee and train office staff, ascertain the needs, assign, equip and/or orient guests and substitute teachers. Enroll and dis-enroll students in PowerSchool. The skills that will best prepare you for the job include: 1. Have medical benefits, and order office supplies and called in maintenance service when needed in classrooms Prek3, &. Turnover in positions tends to be familiar with office Administration skills in Portland, Oregon is $ 27,748 school tasks... Percent through 2026 internal accounts and petty cash drawer, made travel arrangements for staff in maintenance service needed. Directed toward administrative personnel process and print report cards, school handbook, brochures. S role is more than just taking minutes and distribute via email school Master database collection! 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